3.1 A University Student Conduct complaint may be filed against any student or recognized student group by any member of the University community. Complaints may be filed by a student, faculty member, or staff member by providing a statement to the Dean of Students, Office of Student Life, Department of Public Safety or with an appropriate University office. All documentation and other evidence associated with the complaint, e.g., Department of Public Safety or police reports and witness statements, should be included with the statement and submitted to the Office of Student Life. More than one complaint may be filed arising out of the same incident.
3.2 Complaints regarding academic dishonesty or abuse of University technology resources will be handled according to specific department/school policy and may be referred to the University Student Conduct Process or Academic Integrity Council at the discretion of the appropriate department director or dean of the school.
3.3 The Dean of Students or his/her designee will determine whether a complaint concerns students and/or recognized student groups and whether the complaint concerns subject matter falling within the jurisdiction of the University Student Conduct Process. The Dean of Students or his/her designee further will determine whether the complaint demonstrates sufficient evidence of wrong-doing to warrant further investigation and/or commencement of the conduct process.
3.4 The standard of proof applied within the University Student Conduct Process is a preponderance of the believable evidence, which requires a demonstration that it is “more likely than not” that the accused student or recognized student group has violated the Code of Student Conduct.
3.5 It is the responsibility of each party to investigate, prepare, and present his or her case before a Conduct Board or other Conduct Advisor. This responsibility includes identifying and presenting any witnesses or witness statements. The University Student Conduct Process is not authorized to mandate the appearance of any witness at a university Student Conduct proceeding. Similarly, neither parties nor their representatives are authorized to mandate or attempt to force the appearance of any person at a University Student Conduct proceeding.
3.6 Complainants are permitted to withdraw their complaints subsequent to filing if the Dean of Students and/or his/her designee are satisfied that the complainant’s decision has not been influenced by pressure or intimidation. In the event that the complainant is determined to have been influenced by pressure or intimidation, or in other extenuating circumstances, or where the University’s interests would be served by continuation of the case, the Dean of Students may appoint a University complainant to continue the case.
3.7 Upon determining that a complaint meets the technical standards required by the University Student Conduct Process, the investigating office will contact the accused student or recognized student group. The accused student or recognized student group will be invited to participate in an Informal Resolution Meeting with a Conduct Advisor to discuss the allegations. At the discretion of the Dean of Students a complaint may also be sent directly to a University Student Conduct Board.
3.8 An accused student or student group must schedule an Informal Resolution Meeting with his/her/its Conduct Advisor within three (3) University business days of receipt of written notification of charges. Failure to schedule or attend an Informal Resolution Meeting will result in the case being heard without the student or student group being present and the right to appeal any decision shall be considered forfeited.
3.9 At an Informal Resolution Meeting, the accused student or student group will be advised of his/her/its rights and responsibilities under the Robert Morris University Student Conduct Process. An Informal Resolution Meeting consists solely of the accused student or student group and his/her/its assigned Conduct Advisor. The accused party will also be given the opportunity to assume responsibility for the charges filed or to request that the complaint be considered by a University Student Conduct Board or Conduct Advisor. The accused student may also be asked to supply a written statement responding to the charges.
3.10 If the student or recognized student group accepts responsibility for the alleged violation(s), then the case will be considered resolved. The Conduct Advisor will then notify the accused party in writing of the outcome of the complaint and any sanctions issued as a result. Notice will be sent to the student or student group within five (5) University business days of the completion of the meeting. In cases where multiple parties must meet with a Conduct Advisor in connection with a single complaint, completion of the investigation will be considered the Informal Resolution Meeting with the last accused party. Once an informal resolution is reached, the decision is final and will be revisited only where new information becomes available that tends to demonstrate that a substantial error has occurred. In such a case, the accused student or the complainant may submit a written petition for reconsideration of the case to the Dean of Students or his/her designee. The decision of the Dean of Students or his/her designee regarding the reconsideration is final.
3.11 If an informal resolution cannot be reached, the complaint will be reviewed by the Dean of Students and/or a designee. The case will be assigned to a Student Conduct Board for formal resolution or returned to the original Conduct Advisor for consideration. The onduct board process is described in Sections 7 through 9 herein.
3.12 A student who chooses to withdraw from the University rather than participate in the conduct process will be classified in the Student Conduct files as having been withdrawn for disciplinary reasons. This status will be noted on the student’s transcript as a voluntary withdrawal. A student who withdraws under these circumstances is not permitted to enter onto Robert Morris University owned, operated, or controlled property nor to participate in any class or program offered by Robert Morris University until the pending matter is resolved.
3.13 Robert Morris University may seek to notify parents or guardians of student conduct issues involving their dependant as follows:
a. In all emergencies;
b. In all serious cases, including all drug-related matters;
c. After finding of responsibility in all cases of repeated (more than one) violations of the code of Student Conduct; and,
d. After final consideration as dictated by sanctions issued.
Robert Morris University may seek to notify parents or guardians of conduct issues involving non-dependent students as follows:
a. In all emergencies
b. After finding of responsibility in all drug-related matters;
c. After finding of responsibility in repeated (more than one) alcohol offenses; and,
d. After final consideration as dictated by sanctions issued.
Other disclosures of student discipline records not described will be handled consistent with Section 13.